In the workforce management process, employee work hours are recorded and processed. This is also necessary for recording hours worked, leave, salary payment and more. But capturing working hours can be done either with- or without a dedicated timekeeping system. Why should you choose time recording and what are the advantages of time recording in workforce management?
With time registration, you automatically and accurately record the working hours of your staff. This provides a reliable basis for proper payment and processing of the hours. You avoid a lot of manual work and discussions afterwards and it offers advantages for correct and reliable payroll processing. You can make clear agreements about the completion or non-completion of working hours and then configure this in the workforce management system.
Recording hours worked correctly is crucial to comply with laws and regulations, such as the Working Hours Act and collective bargaining agreement. Moreover, you can use reports to demonstrate compliance with legal obligations should an audit take place. This minimizes the risk of violations and undesirable situations.
The text above has already mentioned some of the advantages of time recording: you record everything accurately and automatically, and there is better compliance with laws and regulations by default. In addition, there are a number of other benefits:
In addition to the benefits, there are a number of concerns about timekeeping:
It is also possible to work without a timekeeping system. This is even fine; it just requires a bit more attention and control. The working hours from the schedule are then transferred to the realization. The shift leader or manager must then check the hours to make sure everything is correct. It is always preferable to check and correct as soon as possible, for example at the end of each working day. That way it is still possible to have a discussion if necessary and to make corrections immediately. The later this happens, the more difficult it becomes.
Of course, there are different forms of timekeeping available: from the traditional "time clocks" to modern ways of recording time. Which form best suits your organization depends on its culture, goals and other needs.
From R&R, we offer two forms of timekeeping: 'clocking' via hardware units and via the R&R Job App. With this, the employee indicates via smartphone when he is present, absent and on break. It is also possible to link to an external time registration system. This allows a third-party system to be connected so that clock times are automatically processed in R&R.
In short, with a time attendance system you have more control by automatically recording and processing working hours. You can monitor your employees' behavior better and more sharply than if you work without a time recording system. On the other hand, there are higher costs and other concerns.
So time tracking can be a useful or even essential addition to the workforce management process. Whether it is actually necessary depends on the choices and culture of your organization and the situation. Time registration from R&R is fully integrated with the WFM system and attendance is therefore visible in real time in R&R. External time registration systems can also be linked to R&R. What choice will your organization make?
